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Crew and travel

Event staffing starts from two rosters: people come from Team → Crew (everyone in the operation, with or without an app login), and cars come from the event's Build tab ("Roster & drivers").

Assigning crew to an event​

Open the event → Crew tab. You get one card for General · Event Operations plus one card per roster car.

  • "Add person" on a card — pick from the crew roster or type any name to add a one-off guest. Assignments start as Tentative; flip the status pill to Confirmed or Declined as replies come in.
  • Each assignment has an event role (from your job-role list) and a "Move…" selector to shift someone between cars or General.
  • A "Clash" badge appears on anyone double-booked against another event — including overlaps caused by travel dates. Declined assignments never count as clashes.
  • The coverage bar on each card compares filled slots against required ones.

Writes need the "Manage events" permission; everyone else sees the tab read-only.

Crew templates​

The "Templates" button saves this event's crew shape ("F4 2-car weekend") and applies it to future events: applying creates "Unassigned · Required" placeholder slots per role and car, which drive the coverage bars until you fill them.

Travel​

The "Travel" card holds one plan per assigned person, built from legs (Outbound, Transfer, "Hotel / stay", Return, Other), transport, references, confirmation status, times (stays validate check-out ≥ check-in). Build one person's plan, then "Copy plan" onto teammates (or "Everyone") — copied legs are additive.

Event PDFs​

The "Documents" card generates live PDFs (nothing is stored): "Event Info Pack", "Event Crew List", "Car Crew Sheets", "Travel Manifest" (itineraries by departure) and "Operations Briefing" (all-in-one).

Season-wide view: Operations​

The Operations page (sidebar) rolls crew up across the next 30/60/90 days: double-booked people with the clashing event pairs, and each event's assigned/open counts with a coverage bar. Rows link straight into each event's Crew tab.

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